Community Hall

The Community Hall is perfect for events with up to 380 guests. Labor charges are not included in room use rates. To help make your event go smoothly, please review the Room Rental Practices and Procedures.

M – F 8:00 am to 5:00 pm	$70 per hour
M – F After 5:00 pm	$95 per hour
Weekends (4-hour minimum)	$95 per hour

Deposit Required: $250

Kitchen

To help make your event go smoothly, please review the Room Rental Practices and Procedures.

$75 per use during room rental (per day)

Kitchen use includes refrigerators, freezer, ice machine, warming boxes, stoves, ovens; microwave and dish sink during the times specified in your contract. Kitchen Rental does not include dishes, coffee cups, glassware, silverware, salt and pepper shakers or commercial coffee equipment and carafes. No chaffers, pitchers, serving utensils or catering equipment is available. Dishes and coffee service is available for rental, please see rates listed below.

Set Up and Tear Down Labor	Based on event set up needed
Table Linens - various colors available	$5 per tablecloth
Linen Napkins - various colors available	$10 per dozen napkins
Table Skirts – White, Ivory, Black, Forrest Green and Royal Blue	$10 per table
Chair Covers – White, Ivory / Chair Bows – Silver, Purple, Pink	$ 2 per cover & $2 per bow (set up)
Pipe-And-Drape – Black Only 10’ Tall x 20’ Long or 10’ Tall x 40’ Long 3’ (tall) x 120’ Long	$50 – 10’x20’ or $100 – 10’x40’ (also short 3’ tall $20. per 10’)
Dance Floor	$80 (12x15), $100 (18x18), $125 (24x24)
Security Officer (Required for alcohol service)	$35 per hour/per officer
LCD Projector & Screen	$30 per use
100” HD Portable Screen & Short Throw LCD Projector	$150 each – we have two available
Portable Sound System with MP3 Connector	$30 per use/event
Full Coffee Service (paper cups, sugar, creamer & stirrer)	$25 per carafe/based on event count - Regular & Decaf available
Dishes * (9” plate, 7” plate, coffee cup, glassware, and silverware)	$0.75 per person – based on your guarantee number
LED Lighting Packages (you select the lighting color)	6 LED’s $100/12 LED’s $180/18 LED’s $270
Gobo’s (custom created light with your logo/monogram)	$100 each, $50 per copy plus $40 Labor
Holiday Room Rates	Double the Regular Room and Labor Rate
Marquee Graphic Display	$25 total cost

∗All Dishes are to be washed, dried, and put away after use or an additional cleaning fee will be added to your Invoice.

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Studio Theater - The Lyon Gallery - Balcony

The Studio Theater is perfect for luncheons, classes, rehearsals and more. The Lyon Gallery is an elegant setting for your event and the Outdoor Balcony is the perfect place to host a reception or luncheon. Labor charges are not included in room use rates. To help make your event go smoothly, please review the Room Rental Practices and Procedures.

M – F Before 5:00 pm	$45 per hour
M – F After 5:00 pm	$60 per hour
Weekends (4-hour minimum)	$60 per hour

Deposit Required: $150

Set Up and Tear Down Labor	Based on event set up needed
Table Linens - various colors available	$ 5 per tablecloth
Linen Napkins - various colors available	$10 per dozen napkins
Table Skirts – White, Ivory, Black, Forrest Green and Royal Blue	$10 per table
Chair Covers – White, Ivory / Chair Bows – Silver, Purple, Pink	$ 2 per cover & $2 per bow (set up)
Pipe-And-Drape – Black Only 10’ Tall x 20’ Long or 10’ Tall x 40’ Long 3’ (tall) x 120’ Long	$50 – 10’x20’ or $100 – 10’x40’ (also short 3’ tall $20. per 10’)
Dance Floor	$80 (12x15), $100 (18x18), $125 (24x24)
Security Officer (Required for alcohol service)	$35 per hour/per officer
LCD Projector & Screen	$30 per use
100” HD Portable Screen & Short Throw LCD Projector	$150 each – we have two available
Portable Sound System with MP3 Connector	$30 per use/event
Full Coffee Service (paper cups, sugar, creamer & stirrer)	$25 per carafe/based on event count - Regular & Decaf available
Dishes * (9” plate, 7” plate, coffee cup, glassware, and silverware)	$0.75 per person – based on your guarantee number
LED Lighting Packages (you select the lighting color)	6 LED’s $100/12 LED’s $180/18 LED’s $270
Gobo’s (custom created light with your logo/monogram)	$100 each, $50 per copy plus $40 Labor
Marquee Graphic Display	$25 total cost
Holiday Room Rates	Double the Regular Room and Labor Rate

∗All Dishes are to be washed, dried, and put away after use or an additional cleaning fee will be added to your Invoice. 

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Auditorium

The Marie Foster Performing Arts Hall features 1700 seats and state-of-the-art equipment for outstanding performances. To help make your event go smoothly, please review the Performance Practices and Procedures. All performances will need to provide the information found on the Ticket and Event Information Form.

1 - 6 continuous hours of rental	$900 or 10% of Gross Ticket Sales (whichever is greater)
6 - 12 continuous hours of rental	$1,150 or 10% of Gross Ticket Sales (whichever is greater)
12 - 18 continuous hours of rental	$1,500 or 10% of Gross Ticket Sales (whichever is greater)
Cleaning Fee at Rehearsal (as needed)	$100 per Event

• Rentals using sound, lights or fly system are required to use BCC Technicians.
• BCC does not have an in-house Lighting Designer or Sound Engineer – if required this will be an additional charge.
• Labor is not included in the Rental Prices.

Includes:

• Green Room with hot and cold water dispenser
• Production office with desk and wireless internet access
• Dressing Rooms and Chorus Rooms
• Wardrobe Room
• Laundry Room (2 washers & 2 dryers)
• Up to 100 Chairs and 60 music stands
• Conductor’s podium
• Speaker’s lectern
• Uniformed Ushers and House Manager(s)
• Night Manager at the front kiosk
• Box Office Manager
• Maintenance Person
• Performance(s) will be listed on BCC’s online calendar and on the marquee
• Brass Easels for signage

Also Available:

• Additional Labor – Technical Director, Sound & Lighting department heads are required. See Stagehand Rates Sheet.
• Security –Bartlesville Officer – $35 per officer, per hour
• Normal stage lighting – work within the BCC’s general light plot (See Tech Spec)
• Stage Lighting – Price based on needs.
• Full sound system – $500
• Orchestra shell - $75 per move
• 18’ x 24’ Screen - Front Projection Screen $200
• 31’8” x 18’1” - Front/Rear Projection Screen - $300 per day, $150 second-day rental, $75 each day after 
• 3 – 13’4” x 7’6” - Front/Rear Projection Screens - $150 per screen, $75 second-day rental, $40 each day after 
• 3 – 7000 Lumen Projectors - $150 per projector, $100 a second day, $50 each day after 
• LCD Projector
• 9’ Steinway “D” Concert Grand Piano - $100 per 6-hour block
• 9’ Steinway “CD” Concert Grand Piano - $100 per 6-hour block
• Piano tuning - $200 per tuning – requires one-month advance notice
• Use of climate-controlled Scene Shop (outside of contract rental hours) - $30 per hour (Requires signed Liability Waiver)
• Performance information listed on BCC’s website 
• Performance information listed on BCC’s Event Calendar, social media, lobby flat-screens, and marquee.

Box Office Fees:

• $3 per ticket – Facility Fee (paid by ticket purchaser)
• $3 per ticket – Box Office Fee (paid by ticket purchaser)
• $0.10 per ticket – Ticket Printing Fee (paid facility rental group)
• 4% Credit Card Fee - (paid facility rental group)
• Tickets are available for sale during BCC’s normal business hours – one hour prior to the event and online 24/7.

Commission on Novelties Sales:

BCC shall receive a commission on the sale of any and all novelty items (T-shirts, programs, recordings, etc.) sold at the Bartlesville Community Center. The rate of the commission shall be 15% on soft goods and 15% on all media items.

Insurance:

All rentals must provide a liability insurance certificate verifying there is a policy in force naming renter as insured. Such insurance must provide for minimum premises bodily injury liability of $1,000,000 per occurrence. The certificate must be presented with a signed contract.

Please Note:

All events in the Auditorium require a 30-day advance Production Meeting. For more information and a list of available equipment please contact Technical Director, Bill Cheverton at 918-337-2787 or eat0@eau0eav0eaw0 You can also find technical information online at Performing Arts Hall

 

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Please Note:

• During all evening and weekend events, there will be a Night Manager and/or Maintenance Professional available.
• Labor charges are not included in the room rates and will be given based on desired room set up.
• Additions to rental time outside of the contracted hours on the day of the event are at a rate of double time. Please plan carefully.